Terms & Conditions

CHADDESLEY CORBETT VILLAGE HALL 

Schedule of Standard Conditions of Hire 

Supervision 

The Hirer, during the period of hiring, will be responsible for the supervision of the premises including the curtilage  thereof, the fabric and the contents, their care, safety from damage however slight, or damage of any sort and the  behaviour of all persons using the premises whatever their capacity, including proper supervision of car parking  arrangements so to avoid obstruction of the highway and private road and will not allow parking in the adjacent lane by  anyone attending the event. 

The Hirer will also ensure that at least one person present is familiar with the location of the Fire Extinguishing  Appliances, Fire Exits, escape routes, and the duties of a Fire Marshall, so that they can supervise the evacuation of  the building in the event of a fire. N.B. To summon Emergency Services a Mobile Phone must be used (no land-line). 

Use of Premises 

The Hirer shall not use the premises for any purpose other than that described in the hiring agreement and shall not  sub hire the use of the premises or allow the premises to be used for any unlawful purpose or in any unlawful way nor  do anything or bring onto the premise anything which may endanger the same or render invalid any insurance policies  in respect thereof, nor allow consumption of alcohol thereon without prior notification, (which will only be permitted if  consumed within the building itself). 

The Hirer shall ensure that the Rules of Use of the Premises (as displayed in the kitchens) are strictly adhered to. Licenses 

The Hirer shall be responsible for liaising with the Hall’s Licensee (01562 777967) regarding their planned activities involving alcohol, music, singing & dancing and other performances (The Hall is licensed by the PRS). 

Gaming, Betting Lotteries 

The Hirer shall ensure that nothing is done on or in relation to the premises in contravention of the law relating to gaming,  betting & lotteries. 

Public Safety Compliance 

The Hirer shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local  Authority, Local Magistrates Court or otherwise, particularly in connection with any event which includes public dancing  or music or other similar entertainment or stage plays. This includes keeping within the maximum number of persons  permitted in the parts of the premises hired, as advised to the Hirer by the booking secretary. 

Health & Hygiene 

The Hirer shall, if preparing or serving food, observe all relevant food health & Hygiene legislation and regulations. Electrical Appliance Safety 

The Hirer shall ensure that any electrical appliance brought by them to the premise and used there, shall be safe and  in a good working order and used in a safe manner. Domestic cooking appliances are unsuitable for mass catering. 

Indemnity 

The Hirer shall indemnify the Trustee’s for any cost of repair of any damage done to any part of the Property including  the curtilage thereof or the contents of the building which may occur as a result of the hiring during the period of hiring. 

Where the Hirer has paid a Special Deposit to the Trustee’s, such deposit will be refunded to the Hirer within 28 days  of the termination of the Hire, less the cost of rectifying any damage caused to the Property and/or contents thereof as  a result of the Hire, during the period of the Hire. 

The Hirer shall be responsible for making arrangements to ensure against any third party claims which may lie against  them (or their organisation) whilst using the Village Hall. (The Village Hall is insured against any claims arising out of its  own negligence). 

NB. For individuals hiring the hall for their own private event such as a birthday party or wedding reception, this would  normally be covered under a standard Household Insurance Policy (but it is advisable to check).

-1- 

Accidents & Dangerous Occurrences 

The Hirer must report all accidents involving injury to the public to a member of the Trustee’s as soon as possible.  Any failure of equipment should also be reported. 

There is a requirement under the Executive Reporting of Injuries, Diseases & Dangerous Occurrences Regulations  1995 that certain types of accident or injury must be reported to the Local Authority. There is an HSE register on the  premises for you to complete and the Bookings Secretary has further copies of the required form and will assist if  necessary. 

Animals 

The Hirer shall ensure that no animal (including birds) – except guide dogs – are brought into the hall other than for a  special event agreed by the Committee. No animal whatsoever is allowed in the Kitchen at any time. 

Safeguarding children, young people, and adults at risk  

The Hirer must ensure that any activities for children, young people and adults at risk are only provided by ‘fit and  proper persons’ in accordance with the Children Act 1989 and 2004, the Safeguarding Vulnerable Groups Act 2006, and any subsequent legislation. When requested, the Hirer must provide a copy of their Safeguarding Policy and  evidence that relevant checks have carried out through the Disclosure and Barring Service (DBS). All reasonable  steps must be taken to prevent harm, and to respond appropriately when harm does occur. Relevant concerns  must be reported. 

Fly posting 

The Hirer shall not carry out or permit fly posting or any other form of unauthorised advertisement for any event taking  place at the hall and shall indemnify the Trustee’s accordingly against all actions, claims and proceedings arising from  any breech of this condition. Failure to observe this condition may lead to prosecution by the Local Authority. 

Cancellation 

The Trustee’s reserves the right to refuse a booking without notice, or to cancel the Hiring agreement at any time upon  giving 7 day’s notice in writing. The Hirer shall be entitled to repayment of payments already made.  Cancellation may be necessary in the event of the hall being required for other use – e.g. as a polling station for a  Parliamentary or Local Government election or bye-election. 

Unfit for Use 

In the event of the hall or any part being rendered unfit for use for which it has been hired, the Trustee’s shall not be  liable for any resulting loss or damage. 

Noise 

The Hirer shall ensure the noise on arrival and departure is kept to a minimum. 

End of Hire 

The Hirer shall be responsible for leaving the premises and surrounding area in a clean and tidy condition, to ensure  that the tables are wiped clean before stacking and especially for adhering to the rules of use as displayed in the kitchen  relating to cleanliness and security. 

Any contents moved from their usual position must be replaced, (unless directed otherwise by the Trustees). All equipment and materials brought onto the premises by the Hirer must be removed.  

The hall will be properly locked and secured at the end of the hire.  

Waste material must be removed from the site at the end of the hire. 

Please ask your guests to leave quietly at the close of your event, especially at night. Car doors banging and loud talk  in the car park are disturbing to local residents. 

These conditions form an integral part of the Hiring Agreement entered into by the Hirer and the Trustee’s and the  signing of the agreement binds both parties to adhere to them.